We are excited to announce the release of Departmental Feasibility (Step 2: Reviews & Approvals),as part of our multi-phase program, “Project Launch”. Project Launch aims to streamline existing processes to enable anyone at WCH to initiate a research, scholarly quality improvement, education scholarship and/or program evaluation project or study.
This is a *NEW* electronic process that aims to:
- Assess clinical impact(s) in the following clinical areas: Anesthesia, Primary Care, Gynecology, Perioperative Services, Mental Health, and Specialized Medicine.
- Confirm that prior consultation has taken place as part of the electronic form submission.
- Provide a collaborative approach to the review and feedback process via a simple electronic notification that will be sent to both the Clinical Director and Department Head of the relevant clinical area(s).
- Replace the paper-based Clinical Research Study Impact Approval Form – it will be retired in a phased approach in the coming weeks once feedback/questions are addressed.
Feedback is encouraged to refine the process and tools, and comments on the new forms and process should be sent to Evelina Rutkowski, Manager, Academic Operational Excellence, at Evelina.Rutkowski@wchospital.ca.
The electronic process, instructions, and overview of questions can be accessed via the Project Launch webpage here.
Outlining the Project Launch Process
Project Launch – “Central Form” Continues to Evolve
- We continue to update the “Central Form” to ensure that navigating Project Launch is simple and streamlined.
- For current access to the Central Form, please contact the REDCap office at REDCap@wchospital.ca.
Step 1: WCH Initiation Form
- The WCH Initiation Form was launched in May 2022. To date it has been used over 220 times by teams across WCH! Updates to this planning tool continue to take place as needs develop. You can access this tool here: WCH Initiation Form.
Step 2: Part I, Pre-Consultative/ Initial Assessment
- This section of Project Launch includes (A) Conflict of Interest, (B) Training Attestation, and (C) Privacy & Data Security Attestation.
- We are currently working with process owners and end users in the development and testing of these tools, as well as related workflows in REDCap.
Step 2: Part II, Service Providers’ Impact
- The Service Providers’ Impact was soft launched in November 2022.
- This step has been extensively developed in collaboration with WCH service providers and stakeholders as a result of feedback highlighting the need to streamline and clarify processes.
- Teams/individuals now have the opportunity to work closely with WCH service providers to ensure that any impact(s) have been fully addressed.
- You can access the forms under Step 2: Service Providers’ Impact.
Step 2: Part III (A) Scientific Review
- This newly launched electronic format aims to replace the paper-based ‘Scientific Review’ form.
- This step requires 2 Scientific Reviewers (internal and/or external to WCH). Once their names and emails have been selected within the Central Form, REDCap will trigger an email notification to be sent directly to the reviewers.
- Instructions and ‘Questions at a Glace’ can be accessed here.
Step 2: Part IV Financial Review
- This section of Project Launch is currently under development and is expected to be available in winter 2024.
Step 3 (Ethics & Contracts) and Step 4 Institutional Approval
- Steps 3 and 4 are under development
We greatly appreciate your support and feedback as we develop each step within Project Launch. Stay tuned for further updates as the process evolves.